Executive Assistant to the MD at DO-II Designs, Lagos

DO-II Designs, a leading interior design firm in Lagos, is hiring an Executive Assistant to the Managing Director. This full-time role, based in Victoria Island, offers a monthly salary of ₦200,000. If you’re a highly organized professional with a knack for communication and discretion, this opportunity could be perfect for you.

About DO-II Designs

Founded on a vision of timeless creativity, DO-II Designs specializes in transforming residential and commercial spaces into stylish, functional, and lasting designs. The firm is powered by a passionate team dedicated to leaving lasting impressions through every project.

Job Summary

The Executive Assistant will provide high-level administrative and operational support to the Managing Director. You’ll serve as the MD’s right-hand, ensuring smooth communication across departments—especially Sales, Marketing, and Projects—and coordinating key business activities.

Key Responsibilities

• Manage the MD’s calendar, meetings, and appointments.
• Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Handle correspondence, phone calls, and emails professionally.
• Act as a liaison between the MD and internal/external stakeholders.
• Maintain accurate files, records, and confidential information.
• Support Sales, Marketing, and Projects departments in communication and coordination.
• Oversee operational activities and suggest workflow improvements.

Requirements

• B.Sc. in Business Administration or related field.
• Minimum of 3 years’ experience as an Executive or Administrative Assistant.
• Exceptional organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• High professionalism and ability to handle confidential information.
• Ability to thrive independently in a fast-paced environment.
• Proficiency in Microsoft Office and related tools.

Salary & Benefits

₦200,000 per month, plus exposure to an innovative and creative work environment.

Application Details

Closing Date: 30th September, 2025

Interested candidates should email their application to: careers@doii-designs.com using the subject line: “Executive Assistant to the MD”.

Sample CV

Sample Cover Letter

Sample Motivation Letter

Sample Application Email

Interview Preparation Guide

Possible Interview Questions & Answers

• Q: How do you prioritize tasks when supporting a busy executive?
  A: I prioritize by urgency and importance, align with the MD’s goals, and use tools like calendars and task lists for efficiency.
• Q: Describe your experience handling confidential information.
  A: I maintain strict discretion, limit access to sensitive data, and follow company confidentiality protocols.
• Q: How do you handle conflicts between executive priorities and team requests?
  A: I clarify priorities with the MD, communicate transparently, and find compromises that balance needs.
• Q: Can you share an example of how you improved efficiency in a previous role?
  A: I introduced standardized meeting templates, reducing prep time by 20% and improving communication.
• Q: How do you prepare the MD for an important meeting?
  A: I gather agendas, background notes, and key documents ahead of time and brief the MD thoroughly.
• Q: What tools/software are you most proficient in?
  A: MS Office, Google Workspace, and project management tools such as Trello and Asana.
• Q: How do you handle a sudden change in the MD’s schedule?
  A: I quickly adjust priorities, inform stakeholders, and ensure the MD remains focused on high-impact tasks.
• Q: Why do you want to work at DO-II Designs?
  A: I admire your vision of timeless design and believe my skills can support your mission of delivering innovative solutions.

General Questions

• Tell us about yourself.
• What motivates you in a professional setting?
• Where do you see yourself in 5 years?
• How do you handle pressure and tight deadlines?
• Why should we hire you?

Do’s & Don’ts

• Do: Research DO-II Designs and its projects.
• Do: Dress professionally for the interview.
• Do: Be clear, concise, and confident.
• Don’t: Arrive late or unprepared.
• Don’t: Overshare personal matters.
• Don’t: Speak negatively about past employers.

Preparation Checklist

• Update your CV and cover letter.
• Prepare success stories from past roles.
• Review common interview questions.
• Gather and organize professional references.
• Test your tech setup for virtual interviews.
• Practice confident body language.

Pro Tips

• Build rapport with the interviewer by showing genuine interest.
• Prepare insightful questions about DO-II Designs’ projects and culture.
• Highlight your ability to work under pressure while staying calm.

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