Personal Assistant to the CEO — Silverado Properties

Silverado Properties is seeking a dependable, creative, and discreet Personal Assistant to the CEO. As the Personal Assistant to the CEO, you will manage communications, coordinate travel and events, support digital content creation, and handle both business and residence-related tasks from our Lekki Phase 1 office.

Quick facts

Location: Lekki Phase 1, Lagos

Employment Type: Full-time

Salary: N200,000 monthly

Application Closing Date: 31st December, 2025

What you’ll do (Responsibilities)

• Manage CEO communications: email, phone messages, and written correspondence; ensure timely follow-up.
• Compose and edit letters, proposals, and emails; transcribe from handwritten notes.
• Organise the CEO’s calendar, schedule meetings, and run errands as required.
• Plan and coordinate business and personal travel arrangements.
• Coordinate onsite meetings, luncheons, and in-house events; greet and check-in guests.
• Manage files via Dropbox and keep CRM entries accurate.
• Assist with email campaigns (or learn to manage them).
• Edit the WordPress website (or learn the basics quickly).
• Create social media content—scripts, photos, short videos—and capture day-to-day moments.
• Coordinate vendors and contractors for office and residence needs.
• Conduct ad-hoc research and prepare simple spreadsheets.

Who we’re looking for (Qualifications)

• HND / Bachelor’s Degree / Master’s Degree.
• Minimum 3 years’ relevant work experience.
• Excellent written and verbal communication skills.
• Highly detail oriented; ability to complete tasks with minimal direction.
• Strong people skills and professional presentation.
• Digital marketing and social media experience (Instagram, Twitter, Facebook).
• Ability to make and edit photos and videos (Instashop, CapCut, Canva or similar).
• Familiarity with Microsoft Office and/or Mac OS; experience with Excel preferred.
• Willingness to work flexible hours and be on call during busy periods.
• Proven ability to maintain confidentiality and exercise discretion.

Preferred (Nice-to-have) skills

• Mac Keynote and Pages.
• Adobe Illustrator or similar design tools.
• Videography and photography experience.
• Experience with CRM systems and email marketing tools.
• Interviewing or face-to-face customer service experience.

Core competencies & behaviours

• Ethics and confidentiality — acts with integrity at all times.
• Dependability — follows instructions and meets deadlines consistently.
• Teamwork — communicates openly, accepts feedback, and builds positive relationships.
• Professionalism — remains calm under pressure; presents well.
• Quality focus — strives for accuracy and continuous improvement.
• Problem solving — resourceful and follows through on tasks to completion.

How to apply

Interested and qualified candidates should send their Application and CV to:
bsrecruitslagos@gmail.com
— use the Job Title as the subject of the email.

Important: Do not call; only shortlisted candidates will be contacted. Close proximity to Lekki Phase 1 is important.

Sample CV

Sample Cover Letter

Sample Motivation / Statement of Purpose

Sample Application Email (Use as template)

Interview Preparation Guide

Possible Role-Specific Questions (8–12)

• Describe your experience managing a busy executive calendar. How do you prioritise?
• Give an example of a difficult travel arrangement you managed. What went well?
• How do you handle confidential information?
• Tell us about a time you coordinated an onsite event. What were the steps?
• Which tools do you use for basic video/photo editing and social media scheduling?
• Explain how you maintain CRM data accuracy.
• How do you manage competing requests from the CEO and other stakeholders?
• Describe a creative content idea you executed for a senior leader’s social profile.

Suggested Talking Points / Sample Answers

• Calendar management: use time-blocking, prioritise urgent meetings, add buffer time, confirm 24–48 hours before.
• Travel: confirm visa/entry requirements, book refundable tickets where possible, prepare itinerary and contact list.
• Confidentiality: restrict file access, use encrypted storage where needed, never share sensitive discussions outside authorised persons.
• Event coordination: plan guest list, venue setup, catering, run-through, contingency plan, and post-event follow-up.
• Content creation: storyboard short clips, batch-shoot moments, edit on CapCut/Canva, add captions and CTA for social platforms.
• CRM accuracy: schedule weekly reviews, standardise input fields, reconcile leads and update statuses promptly.
• Stakeholder management: clarify priorities, communicate trade-offs, escalate only when necessary.

General Interview Questions (5–7)

• Tell me about yourself and your most recent role.
• What are your strengths and areas for development?
• How do you handle pressure and tight deadlines?
• Describe a time you solved a complex administrative problem independently.
• Why do you want to work at Silverado Properties?

Do’s & Don’ts (6–8 each)

Do’s

• Do arrive 10–15 minutes early for in-person interviews.
• Do bring hard copies of your CV and a portfolio of social content if available.
• Do dress professionally and pay attention to grooming.
• Do prepare specific examples of past work and outcomes.
• Do ask thoughtful questions about CEO expectations and team culture.
• Do follow up with a polite thank-you email within 24 hours.

Don’ts

• Don’t speak negatively about past employers.
• Don’t exaggerate your technical skills—be honest about learning curves.
• Don’t use your phone during the interview.
• Don’t arrive unprepared—have examples and questions ready.
• Don’t overshare personal details that are irrelevant to the role.
• Don’t forget to confirm the next steps before you leave.

Preparation Checklist

• Research Silverado Properties: projects, values, and leadership.
• Prepare 3–5 STAR stories that show initiative, confidentiality, and event coordination.
• Bring printed CV, portfolio (photos/videos), and a notepad.
• Dress professionally and check commute time to Lekki Phase 1.
• Ensure your phone is on silent and email accessible.
• Prepare Skype/Zoom setup if the interview is virtual—check camera, mic, and background.

Extra Pro Tips

• Prepare a short 30-second intro that summarises your fit for the role.
• Bring examples of short videos or posts you’ve created—show don’t just tell.
• If asked about weaknesses, mention a real development area and a concrete plan you’re using to improve it.
• Offer a small idea during the interview about one quick-win for the CEO’s social presence to demonstrate initiative.

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