Secretary Job Lagos — Integrated Warehousing Services Limited

This Secretary job in Lagos is an entry to mid-level administrative opportunity with Integrated Warehousing Services Limited. If you hold an OND, HND or BSc and want a role that builds office coordination, document control and stakeholder communication skills in the logistics sector, this vacancy is worth applying for.

Why this role matters

Secretarial and administrative excellence keep operations running smoothly. In a firm that manages custody transfer and risk-controlled warehousing for lenders, clear documentation, timely communication and organised records protect client assets and ensure regulatory compliance.

Role Snapshot

• Title: Secretary (Male or Female)
• Location: Lagos
• Employment Type: Full-time
• Industry: Warehousing, Logistics, Risk & Custody Services
• Qualifications: OND, HND or BSc
• How to Apply: Email your resume to info@iwsng.com (use the job title as the subject).
• Closing date: Not specified — apply as soon as possible.

Key Responsibilities

• Maintain accurate office records and document control for custody and transfer activities.
• Prepare and format routine correspondence, reports and meeting minutes.
• Screen calls and coordinate schedules for management and visiting partners.
• Support client inquiries and provide timely follow-up on documentation requests.
• Assist with simple bookkeeping tasks and filing of transactional paperwork.
• Ensure organized storage and retrieval of legal and financial documents related to pledged goods.
• Coordinate logistics for meetings, site visits and audits when required.

Ideal Candidate Profile

• OND, HND or BSc in a relevant discipline.
• Strong organizational skills and attention to detail.
• Comfortable with standard office software and email communication.
• Professional phone manner and clear written English.
• Reliable, discreet, and able to handle confidential documents.
• Prior exposure to logistics, warehousing or finance administration is an advantage.

How to Apply

Email your resume to info@iwsng.com. Use the subject line: Secretary — [Your Full Name]. Attach a short cover note (2–3 sentences) that highlights your most relevant administrative experience.

Apply promptly — the employer did not specify a closing date.

Embedded Template Previews

Sample CV / Resume

Sample Cover Letter

Sample Motivation Statement

Sample Application Email / Reference Request

Interview Preparation Guide — Secretary (Lagos)

Role-Specific Questions (10)

1. Describe your experience managing office records and document control.
2. How do you prioritise tasks when multiple managers need support?
3. Tell us about a time you ensured accuracy under pressure.
4. How would you handle confidential or sensitive client documents?
5. What tools do you use to organise and retrieve documents quickly?
6. Describe your process for preparing minutes and formal correspondence.
7. How do you follow up on outstanding client requests or documentation?
8. Explain a time you improved an administrative process.
9. How comfortable are you preparing simple financial or transactional paperwork?
10. How do you prepare for an external audit or site inspection?

General Interview Questions (6)

1. Tell us about yourself and why you want this role.
2. How do you manage time across routine and urgent tasks?
3. Give an example of working successfully in a small team.
4. How do you respond to constructive feedback?
5. Describe a challenge you overcame in a previous job.
6. What are your career goals for the next 2 years?

Suggested Answers / Talking Points

• Document control: Explain your filing system, naming conventions, and how you back up records.
• Prioritisation: Describe triage—assess urgency, confirm deadlines, and communicate timelines to stakeholders.
• Confidentiality: Emphasise discretion, need-to-know sharing, and secure storage practices.
• Audit prep: Outline steps: gather documents, run a checklist, confirm completeness, and flag missing items early.

Do’s & Don’ts

Do’s

• Do bring a clean, concise CV and examples of any document templates you use.
• Do show how you keep records accurate and retrievable.
• Do ask about reporting lines and document security practices.
• Do be specific with examples and use numbers where possible.
• Do dress smart-casual and arrive prepared for quick practical tasks.

Don’ts

• Don’t give vague answers about processes—be concrete.
• Don’t underestimate confidentiality and compliance requirements.
• Don’t arrive without knowing basic office software functions.
• Don’t ignore questions about how you handle competing priorities.

Preparation Checklist

• Update CV and have digital and PDF copies ready to attach to emails.
• Prepare a short cover note (2–3 lines) explaining your fit for the role.
• Compile any document templates, minutes, or sample logs you can share.
• Test your email and file-sharing tools before interview; confirm contact numbers.
• Dress smart-casual for in-person or virtual interviews; choose a neutral background.
• Prepare two or three questions about team size, reporting hierarchy and document security.

Extra Pro Tips

• Bring one brief story of a process you improved—structure it as problem, action, result.
• Offer a follow-up email summarising the interview and next steps to show organisation.
• If asked about software, mention familiarity with Word, Excel and email folder conventions.
• Emphasise reliability—attendance and punctuality matter in roles that support operations.

Tips to Work With — Overview & Process

1. Overview

The Secretary role supports administrative continuity. You will be the person who ensures documents are accessible, communications are logged, and daily office routines run without friction.

2. Step-by-Step Process (Text Flowchart)

1. Receive request or document → 2) Validate details and classify confidentiality → 3) Save and log with clear naming → 4) Notify relevant stakeholders → 5) Follow up until request is closed → 6) Archive completed records.

3. Illustrative Example (Problem → Solution)

Problem

A lender requests proof of custody for pledged goods but the records are scattered across email and paper files.

Solution

You collect all relevant documents, create a single indexed file, confirm signatures and timestamps, then forward a concise package to the requester with a tracking reference.

4. Learning & Resources

• Free course: Google Digital Garage — Fundamentals of digital business tools (free).
• Professional certificate: Coursera — Business Administration or Office Management specialisation (paid certificate).
• Advanced option: Diploma or BSc in Office Management, Business Administration or Records Management at a recognised institution.