Office Assistant (Secretary) Job in Abuja – House of Gold Foundation

House of Gold Foundation is a non-profit organization committed to empowering widows, orphans, and vulnerable children across Nigeria. As part of our mission-driven work, we are seeking a highly organized and dependable Office Assistant (Secretary) to support our daily administrative operations in Abuja.

This role is ideal for someone who enjoys coordination, documentation, communication, and being the administrative backbone of a purpose-driven organization.

Job Details

• Job Title: Office Assistant (Secretary)
• Location: Abuja (FCT)
• Employment Type: Full-time
• Salary: ₦100,000 – ₦120,000 monthly
• Application Deadline: 5th January, 2026

Job Summary

The Office Assistant (Secretary) will play a central role in ensuring smooth office operations by handling correspondence, scheduling, record-keeping, proposal documentation, and general clerical duties that support the foundation’s programs and compliance requirements.

Key Responsibilities

• Manage front desk operations and official correspondence (emails, letters, calls, proposals).
• Schedule meetings, prepare agendas, take minutes, and follow up on action points.
• Maintain organized digital and physical filing systems.
• Support documentation for programs, grants, reports, and compliance needs.
• Assist with procurement documentation and basic inventory tracking.
• Coordinate travel arrangements and logistics for meetings or events.
• Support basic HR and administrative tasks (attendance records, onboarding documents).
• Ensure proper organization of shared folders (Google Drive / OneDrive).
• Carry out other administrative duties as assigned.

How to Apply

Interested and qualified applicants should send their updated CV to:
clinikhr@gmail.com
Use “Office Assistant (Secretary)” as the subject of the email.

How This CV Helps You Stand Out for This Role

1️⃣ Who This CV Is For

This CV is designed for entry to mid-level administrative professionals applying for NGO, nonprofit, or foundation-based office roles. It suits candidates based in Abuja or willing to work on-site.

Not suitable for: senior administrators, managers, or candidates applying for remote-only roles.

2️⃣ Why This CV Works for This Job

The CV highlights administrative coordination, documentation, scheduling, communication, and NGO-friendly ATS keywords recruiters look for in secretarial roles. Its structure mirrors what nonprofit recruiters prefer: clarity, reliability, and accountability.

3️⃣ Customization Checklist

• Add your exact years of administrative experience.
• Replace placeholders with your software skills (Google Drive, MS Office).
• Tailor your summary to nonprofit or NGO work.
• Include any grant, report, or proposal support experience.

4️⃣ Recruiter / Expert Insight

Common mistake: Submitting a generic CV without highlighting documentation and coordination skills.

Insider tip: NGOs value organization and follow-through more than flashy achievements.

5️⃣ Soft Assistance Prompt

Applicants who want professional guidance often choose CV review or customization support before applying.

Sample ATS-Optimized CV – Office Assistant (Secretary)

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Sample Cover Letter – Office Assistant (Secretary)

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Interview Preparation Guide – Office Assistant (Secretary)

Role-Specific Questions

• How do you prioritize multiple administrative tasks?
• Describe your experience with meeting coordination.
• How do you manage confidential documents?
• What tools do you use for filing and documentation?
• Have you supported reports or proposals before?
• How do you handle follow-ups after meetings?
• Describe a time you solved an office coordination issue.
• How do you stay organized in a busy office?

General Questions

• Tell us about yourself.
• Why do you want to work with an NGO?
• What are your strengths?
• How do you handle pressure?
• Where do you see yourself in two years?

Do’s

• Research the foundation’s mission.
• Prepare examples of admin tasks you’ve handled.
• Dress professionally.
• Arrive early.
• Be clear and organized in responses.
• Show willingness to learn.

Don’ts

• Don’t exaggerate experience.
• Don’t speak poorly of past employers.
• Don’t appear disorganized.
• Don’t ignore NGO values.
• Don’t rush answers.
• Don’t forget to ask questions.

Preparation Checklist

• Print your CV.
• Review the job description.
• Practice answers.
• Prepare questions.
• Confirm interview location/time.

Recruiter Tip: Demonstrating reliability and organization matters more than fancy qualifications for this role.

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