Administrative Officer Job at RISHCON | Apply Now

Are you organized, detail-oriented, and passionate about keeping operations running smoothly? RISHCON, a leading digital marketing agency in Africa, is looking for a dedicated Administrative Officer to join our team in Nigeria. This full-time role offers the chance to support multiple departments including Social Media, Design, Client Services, and Management while contributing to the growth of an ambitious, creative agency.

About the Role

The Administrative Officer will be the backbone of our daily operations. You will coordinate schedules, track project progress, manage documentation, and ensure seamless communication between teams. Your contributions will help maintain efficiency, meet deadlines, and support the delivery of high-quality work to our clients. This role is ideal for someone who thrives in a fast-paced digital environment and enjoys collaborating across multiple teams.

Key Responsibilities

In this position, you will manage agency calendars and internal reminders to ensure that project deadlines and client deliverables are met. Organizing files, briefs, and reports using cloud-based tools such as Google Drive will be central to your daily workflow. You will monitor project progress, follow up with team members, and prepare weekly and monthly management reports on productivity and project status.

Additionally, you will schedule and coordinate virtual meetings, presentations, and brainstorming sessions while taking accurate minutes and sharing actionable points with relevant teams. Maintaining smooth communication between departments, assisting with client and staff onboarding, and ensuring all client deliverables, revisions, and approvals are properly tracked will also be part of your duties. You will monitor client subscriptions to provide timely renewal reminders and escalate inquiries as necessary.

Who We’re Looking For

The ideal candidate will hold a Bachelor’s degree in Administration, Business, or a related field, with at least 3 years of experience in administrative or operations roles, preferably in a tech or digital agency. You should be proficient with productivity tools such as Google Workspace, Notion, Trello/Asana, and Slack. Strong written and verbal communication skills, multitasking abilities, attention to detail, and the ability to work independently while meeting deadlines are essential. Professionalism, proactivity, and a passion for organization are key traits for success in this role.

Salary & Benefits

The position offers a competitive monthly salary of ₦60,000 – ₦70,000 along with the opportunity to gain valuable experience in a growing digital marketing agency and work across multiple functional teams in a dynamic, remote-friendly environment.

Application Deadline: 31st October, 2025

How to Apply: Interested candidates should send their CV and portfolio to rishcon1@gmail.com using the Job Title as the subject of the email.

Sample CV / Resume

Sample Cover Letter

Sample Motivation Letter

Sample Email Application

Interview Preparation Guide

Possible Questions & Suggested Answers

• How do you prioritize tasks across multiple teams? — Discuss using digital tools, clear schedules, and proactive follow-ups.
• Describe your experience with project tracking and reporting. — Share examples of weekly/monthly reports and workflow monitoring.
• How do you handle client communications? — Emphasize timely, professional responses and escalation when needed.
• Which productivity tools are you most comfortable with? — Google Workspace, Trello, Notion, Slack.
• Describe a time you resolved a scheduling conflict. — Explain analysis, coordination, and successful resolution.
• How do you maintain attention to detail under pressure? — Describe checklists, double-checking, and systematic approaches.
• What motivates you in a fast-paced digital agency? — Focus on collaboration, organization, and contributing to results.
• How do you onboard new team members or clients? — Explain step-by-step processes, documentation, and follow-up.

Do’s & Don’ts

• Do: Prepare examples of multitasking and organization skills.
• Do: Highlight familiarity with productivity tools.
• Do: Demonstrate proactive communication with teams and clients.
• Don’t: Overstate experience or responsibilities.
• Don’t: Ignore deadlines or workflow management questions.
• Don’t: Forget to show attention to detail in your answers.

Preparation Checklist

• Review RISHCON’s digital services and brand values.
• Update CV and portfolio with relevant administrative examples.
• Prepare to discuss project tracking, scheduling, and reporting systems.
• Dress professionally; maintain clear and confident communication.
• Test virtual meeting tools if interview is online.

Pro Tips

• Provide quantifiable examples of tasks completed efficiently.
• Be concise and clear in explaining workflow strategies.
• Show enthusiasm for helping teams operate smoothly.

Tips to Work With This Role

1. Overview

The Administrative Officer coordinates day-to-day operations across teams, ensuring deadlines are met, documentation is complete, and communication flows seamlessly. Strong organization and attention to detail are essential.

2. Step-by-Step Process

Step 1: Review team calendars and project deadlines.
Step 2: Organize files, reports, and client records digitally.
Step 3: Monitor workflow and follow up with team members.
Step 4: Prepare reports and updates for management.
Step 5: Coordinate meetings, minutes, and action items.
Step 6: Track client subscriptions and assist with onboarding.

3. Illustrative Example

Problem: Multiple client deliverables missed deadlines.
Solution: Implemented a shared Trello board with deadlines and automated reminders, reducing late submissions by 50%.

4. Learning & Resources

• Free Course: Office Administration Essentials (Udemy)
• Professional Certification: Administrative Professional Specialization (Coursera)
• Advanced Program: Business & Management – Open University

Hey Reader! I affirm through this post that you get the job or opportunity you desire and apply for this month. – Jane Emmanuel

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