Office Assistant Job at FAcE-PaM – Kebbi & Jagawa

Forward in Action for Education, Poverty and Malnutrition (FAcE-PaM) is a non-profit NGO established in 1998, dedicated to education, poverty reduction, nutrition, peacebuilding, gender inclusion, health, and governance. As part of its CASCADE Project, FAcE-PaM is seeking to hire an Office Assistant to support operations in Kebbi and Jagawa States.

Role Overview

The Office Assistant will ensure the smooth running of the CASCADE Project office by maintaining a clean, organized, and well-functioning workspace. This role supports administrative tasks and logistics to foster a productive environment that directly impacts nutrition outcomes for women and children.

Key Responsibilities

• Maintain cleanliness and orderliness of office premises
• Assist with photocopying, scanning, filing, and document handling
• Support logistics for meetings, trainings, and field activities
• Manage office supplies and track inventory
• Run errands including banking, deliveries, and procurement pickups
• Provide hospitality support for visitors and events
• Assist staff with minor clerical tasks as needed

Qualifications & Skills

• Minimum SSCE or equivalent
• Experience in a similar role is an advantage
• Good organizational and time management skills
• Basic knowledge of office equipment
• Effective communication in English and local languages
• Reliable, respectful, and punctual

Location: Kebbi & Jagawa
Project: CASCADE
Duration: 1 Year
Reporting to: Administrative Officer / Project Manager

How to Apply

Interested and qualified candidates should apply through the official link below:

Apply Online

Sample CV

Sample Cover Letter

Interview Preparation Guide

Possible Questions & Talking Points

• Why are you interested in working with FAcE-PaM?
• What makes you a good fit for an Office Assistant role?
• How do you handle multiple tasks at once?
• Describe your experience with filing and document handling.
• How would you ensure cleanliness and order in the office daily?
• What is your approach when running errands and meeting deadlines?
• How do you manage office supplies efficiently?
• What steps would you take to prepare for a project team meeting?
• Can you communicate effectively in both English and local languages?
• How do you ensure punctuality and reliability in your work?

Do’s & Don’ts

• Do: Research FAcE-PaM’s mission and CASCADE Project goals.
• Do: Dress professionally and arrive early for the interview.
• Do: Emphasize reliability, time management, and teamwork.
• Don’t: Speak negatively about past roles or colleagues.
• Don’t: Arrive unprepared without knowledge of the NGO sector.
• Don’t: Overstate skills you cannot demonstrate if asked.

Preparation Checklist

• Updated CV and cover letter
• Copies of certificates (SSCE, training, etc.)
• Knowledge of FAcE-PaM’s work and impact
• Examples of clerical or administrative experience
• Professional attire suitable for an NGO setting
• Practice answers to basic office support questions

Pro Tips

• Show enthusiasm for community-focused projects.
• Highlight flexibility and readiness to support multiple tasks.
• Emphasize your willingness to learn and grow within the NGO sector.
• Maintain eye contact and clear communication during the interview.

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